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Zoom Hybrid Procedures

Using the Hybrid Systems 

in classrooms 1, 2, & 3 

Beginning 

  • Turn the TV on with the remote control. You may need to switch the input to a different HDMI input on the TV remote control (either by pushing “source” or “input”), but you may not. 
  • Take the cloth off the Tap Controller. Log-in using your Room number. If you are in Room #1, then it’s 111111, Room #2 is 222222, Room #3 is 333333. 
  • You should see a list of meetings/classes. You may need to scroll down to find your class. 
  • When you are ready to start your class, tap “start” for Your Class. Please do this at least 5-10 minutes before your class is scheduled to begin. 

Controlling the Meeting 

  • To make the camera move automatically, tap on “camera control” and select “auto framing.” 
  • to manually move the camera around and/or zoom in or out, use the camera remote control. 
  • To change the view (gallery view is useful), tap on “change view” and select your desired view. 
  • The chat will show up on the TV, but you can also see it and respond under “chat.” 
  • You may need to mute someone who is getting feedback. You can ask them first, but if they don’t know how to do it, you can tap “manage participants,” then find their name, tap it, and then tap “mute.” 
  • We tried not to have waiting rooms, but if your class does have one, you can see the people waiting under “manage participants.” Let us know, so we can turn the waiting room off for your next class. 

Bring Your Laptop 

  • To be better able to see and interact on the Chat, and to Share Your Screen (see below), it’s best practice to bring your own laptop and then use the student link to join the class on Zoom. 
  • Make sure your laptop volume is set to Zero and your Mic is muted or else you will get lots of feedback. 
  • Once you have joined, go to “manage participants” on the Tap Controller and find your name and make yourself a co-host. This will give you all the permissions needed to share your screen and also to more easily control the class session. 

Screen Sharing 

  • Hopefully, you brought your laptop and made yourself a co-host. You should be able to share your screen from your laptop. 
  • After you click on Share on your laptop, a window will come up with the options of windows to share. Before you click on any of them, check the boxes at the bottom of the window that say “Share sound” and “Optimize for video clip” if you are going to share anything with sound or video for the entire class session. A weird bug in Zoom doesn’t allow you to change this once you have shared. 

If a student needs to share their screen:

  • make sure you give permission from the tap controller for others besides hosts to share their screen under “security.” 
  • whoever shares a screen needs to separately join the class via Zoom using the student link. You can also tap on “share content” and see the instructions to join via browser. 
  • make sure the laptop you/they are using is muted completely (volume to 0 and turn your mic off (mute it). 
  • on the laptop, share the screen as you normally would 

When You are Done 

  • Ask all your students who are attending on Zoom to click “Leave” at the bottom of their screens. 
  • End your meeting on the tap controller. If anyone is left on the Zoom, the tap controller will want you to assign a new host. If it’s your laptop, that’s fine. If it’s a student, that’s not good. You can assign your laptop as the Host and then you should be able to End the Meeting for All from your laptop. 
  • Turn the TV off via the remote control 
  • Place the cloth back on the tap controller 

 Changes 

  • If you are teaching a multi-session class and you have to be out of town or are sick for a class session, please inform your students way ahead of time that that specific class session will be on Zoom only. 
  • You’ll log into the Muse Zoom account according to your room number and start the class that way from your own computer. 
  • Students cannot come to The Muse and use the hybrid room without a teacher present